Teams

If you've got a crew, put them on Kev as an organisation. They log their own expenses on their phones and you approve them from yours.

Organisations are free for up to 3 people. For bigger teams, or to give everyone Kev Pro, upgrade to Kev Team.

Set up your team

1. Tap the More button at the top, then Organisations.
2. Type your company name and tap Create organisation. You're the owner.

Invite people

1. Open your organisation.
2. Enter their email, choose a role, and tap Create invite link.
3. Kev emails them an invite that says it's from you and names your organisation. You also get a link to Copy and send by text or WhatsApp in case the email goes astray. The link is only shown once and lasts 14 days.
4. They open the link and create an account (or log in if they already have one) with the same email address, then tap Accept invitation.

On the free plan, pending invites count towards the 3 people. To stop spam, you can send up to 20 invites a day.

Who can do what

To change someone's role, use the role box next to their name. There's always at least one owner: to leave, an owner first makes someone else an owner.

Approve expenses

When someone claims an expense from the company and marks it confirmed, it shows up for you.

1. Open your organisation and tap waiting for review.
2. Check each expense. Tap Receipt to see the photo.
3. Tap Approve, or Reject and say why so they know what to fix.

Made a mistake? Tap Undo.

• Admins can't approve their own expenses; another manager or the owner does. Owners can approve their own.
• If someone changes an expense after you've approved it, it comes back to you for approval again.

Export for your accountant (Kev Team)

On the team expenses screen, under Export for your accountant, tap This month (CSV) or All approved (CSV). You get every approved expense with who spent it.

Remove someone

Open the organisation, find the person and tap Remove. To leave yourself, tap Leave. With Kev Team, the bill goes down automatically.