Terms of service

Kev is run by Jak William Bracegirdle trading as Our Kev, 9 Newark Road, New Ollerton, Nottinghamshire, NG22 9PZ (“we”, “us”). You can contact us at hello@ourkev.app.

By creating an account you agree to these terms. Our privacy policy explains how we handle your data.

Most people use Kev for their trade or business. Some parts of these terms are different if you are a consumer, meaning you use Kev wholly or mainly for purposes outside your trade, business or profession. Where that’s the case we say so. Nothing in these terms takes away your legal rights as a consumer.

• You must be 18 or over and live in the UK to use Kev.
• Give us accurate details and keep your email address up to date.
• Keep your password private. You’re responsible for what happens under your account, so tell us straight away if you think someone else has got in.
• One person per account. Use an organisation to work as a team.

Kev helps you record and organise business admin: mileage, hours, expenses, receipts and invoices. It is a record-keeping tool. It is not tax, accounting, legal or financial advice.

• Mileage. Kev uses HMRC’s approved mileage rates and estimates distance from your start and end points. GPS and routing are not always exact, so check your journeys and correct them if needed.
• Receipt reading. Kev’s AI reads receipts for you on Pro. It can make mistakes, so check the supplier, date, VAT and total before you rely on them.
• Invoices. You’re responsible for what goes on your invoices, including prices, VAT and your business details.
• Your tax. You’re responsible for the claims you make and the returns you file, and for keeping the records HMRC asks for. If you’re unsure, ask an accountant.

The free plan costs nothing and isn’t a trial. It includes GPS mileage tracking, time tracking, an expense log, 5 new invoices a month, 1 vehicle and teams of up to 3 people. Our pricing page lists what’s included.

We may change what’s in the free plan. If we take away something you use, we’ll tell you at least 30 days before, and you’ll always be able to export the records you already have.

• Kev Pro costs £7.99 a month. Prices are in pounds sterling and include any VAT that applies.
• New accounts get Kev Pro free for their first 14 days, with no card. When the trial ends you move to the free plan automatically. Nothing is charged, and nothing you’ve recorded is lost.
• If you start Kev Pro during that trial, you add a card and your first payment is taken when the trial ends (or after 2 days, if fewer are left). If you cancel before then you pay nothing. If you start Kev Pro after the trial, your first payment is taken when you start.
• Accounts made before 30 October 2026 that haven’t had Kev Pro get 14 days free when they first start it. You add a card when you start, we email you before the trial ends, and if you cancel before then you pay nothing.
• There’s one free trial per account.
• You pay monthly in advance by card through Stripe. Your subscription renews automatically each month on the date your paid subscription started, until you cancel.
• If a payment fails, Stripe will try again over the following days. If it still can’t be taken, your account moves back to the free plan. Your records stay where they are.
• If we change the price, we’ll tell you at least 30 days before your next payment at the new price. You can cancel before then if you don’t want to carry on.

Organisations

You can create an organisation and invite people to it. Organisations of up to 3 people are free. The owner and admins can see the expenses and receipts that members submit to the organisation, and approve or reject them. The person who creates an organisation is its owner and is responsible for who they invite.

Kev Team

• Kev Team costs £5.99 per person per month, with a minimum of 2 people. It is billed to the organisation owner, who must make sure it is paid.
• Everyone in the organisation gets Kev Pro while they are a member.
• A seat is added when someone accepts an invite, and removed when they leave or are removed. Changes part way through a month are charged or credited pro rata on your next bill.
• If the owner cancels Kev Team, members keep Pro until the end of the month that has been paid for, then move back to the free plan unless they have their own Pro subscription.

Cancel any time

There’s no contract. Cancel Kev Pro or Kev Team from Settings, then Billing. You keep your paid plan until the end of the month you’ve paid for, then drop back to the free plan. You won’t be charged again, and your records stay put.

We don’t refund part months when you cancel, except where the law says we must or where we have made a mistake.

If you are a consumer: 14 days to change your mind

If you are a consumer, you have the right to cancel a new subscription within 14 days of starting it, without giving a reason, under the Consumer Contracts Regulations 2013. Paid features start straight away because you ask for them to. If you cancel within the 14 days, we’ll refund what you paid, less a fair amount for the days you’ve already had. To cancel, email hello@ourkev.app or cancel in Settings and tell us you want a refund. We’ll refund you within 14 days, to the card you paid with.

This right applies only to consumers. If you use Kev for your trade or business, it does not apply, but you can still cancel at any time as described above.

If something goes wrong

If Kev doesn’t work as we’ve described, tell us and we’ll try to put it right. If you’re a consumer, the Consumer Rights Act 2015 also gives you the right to have it fixed, or in some cases to get some or all of your money back.

Everything you put into Kev, such as journeys, hours, receipts, invoices and client details, stays yours. You let us store and process it only so we can run Kev for you. You can export your records as CSV at any time.

Information about other people

When you add details about other people, such as your clients or the people you invite, you are responsible for having the right to do so. For that information you are the controller and we are your processor under UK data protection law. We will:

• only use it to provide Kev to you, or where the law requires;
• make sure our team and suppliers keep it confidential;
• keep it secure;
• only use the suppliers listed in our privacy policy, on terms that protect it as well as these do, and tell you before we add a new one by updating that list;
• help you respond to requests from people using their data rights, and with any data protection questions about Kev;
• tell you without undue delay if we find a data breach affecting it;
• delete it when you close your account, unless the law requires us to keep it; and
• give you the information you reasonably need to show that we keep to these commitments.

Please don’t:

• break the law or help anyone else to, including tax fraud;
• upload anything you don’t have the right to use;
• try to get into other people’s accounts or data;
• try to break, overload or copy Kev, or scrape it with automated tools;
• resell Kev or use it to build a competing product.

If you do, we may suspend or close your account. Where we can, we’ll warn you first and give you the chance to put things right.

We work hard to keep Kev available and your data safe, but we can’t promise it will always be available or free of faults. We sometimes need to take it offline for maintenance or updates, and we may change or improve features over time. We recommend exporting your records regularly, especially before your tax return.

Nothing in these terms limits our liability for death or personal injury caused by our negligence, for fraud, or for anything else the law doesn’t allow us to limit.

If you use Kev for business

• We’re not liable for loss of profit, revenue, business, contracts or goodwill, for tax, penalties or interest you have to pay, or for any indirect or consequential loss.
• Our total liability to you in any 12 months is limited to the greater of £100 and the amount you paid us in those 12 months.

If you are a consumer

We’re responsible for loss or damage you suffer that is a foreseeable result of us breaking these terms or failing to use reasonable care and skill. We’re not responsible for loss that isn’t foreseeable, or for business losses.

You can stop using Kev at any time. To close your account and delete your data, go to Settings, then Your data, and tap Delete my account. That also cancels Kev Pro. You can email hello@ourkev.app instead. Download anything you need first (Download my data, on the same page), because we can’t get it back once it’s deleted.

If we ever decide to close Kev, we’ll give you at least 60 days’ notice so you can export your records, and refund any payment for time after the closure date.

We may update these terms, for example when we add features or the law changes. If a change matters, we’ll tell you by email or in the app at least 30 days before it takes effect. If you don’t agree, you can cancel and close your account before then.

These terms are governed by the law of England and Wales, and the courts of England and Wales can hear any dispute. If you are a consumer living in Scotland or Northern Ireland, you can also use the law and courts where you live.

If you have a complaint, please email hello@ourkev.app first. We’ll do our best to sort it out quickly.