Getting started

Sign up

1. Go to ourkev.app and tap Start free.
2. Enter your email and tap Create free account. That's it: no password to think up. Creating the account means you agree to the terms of service (the privacy policy says what we do with your details). Very occasionally Cloudflare asks you to tick an "are you human" box first.
3. Kev emails you a 6-digit code from hello@ourkev.app. Pop over to your email, then come back and type the code in. You're in. On an iPhone the code often shows above the keyboard, so you can just tap it.
4. Rather tap a button? The email has one too, and it works on whichever phone or browser you open it with.

Can't see the email? Give it a minute and check junk or spam, or tap Send a new code. Typed the wrong address? Tap Wrong email?.

If a link says it has already been used or has expired, ask for a new code on the sign-in page.

Started from one of our free calculators?

Tap Save my … in Kev under your answer (mileage, CIS refund or tax to put aside) and Kev keeps your result on your phone while you sign up. Once you're in, it's waiting at the top of the screen with the one thing to do next, like logging your next drive or adding a CIS statement. Tap the cross when you're done with it. It only works on the same phone and browser you used the calculator on.

Signing in

On the sign-in page, enter your email and tap Email me a code, then type the code from the email. If you've set a password, tap Use my password instead.

The free plan is free for good. You don't need a card. For your first 14 days you get Kev Pro too, so try everything, including snapping receipts. After that you're on the free plan unless you choose Pro. See Plans and billing.

Put Kev on your home screen

Kev works best as an icon on your home screen, like an app.

• iPhone (Safari): tap the Share button, then Add to Home Screen.
• Android (Chrome): tap Add to home screen in the box on your Home page, or the ⋮ menu, then Add to Home screen or Install app.

No signal on site? See Poor signal on site.

Find your way around

On your phone there is a bar along the bottom:

Settings, Jobs, the Tax summary and Organisations (your team) are behind the More button at the top right.

Before Kev deletes or clears anything, it asks first in a box that says exactly what will happen, with a red button for the delete and Keep it to back out. Tap outside the box to back out too.

On the website (before you sign up), the ☰ button at the top right opens the menu: features, pricing, the CIS refund calculator, guides, the demo and help.

When you tap something, Kev shows you it's on it straight away: a yellow line runs along the top of the screen, and the new page appears as grey outlines of what's coming until your details fill in. Buttons that save something show a little turning circle and can't be pressed twice. On a quick page you'll barely see any of this.

Stuck? Help at the bottom of Settings has a short guide to everything in Kev. You can also find it at ourkev.app/help, or under Help at the bottom of the website, before you've even signed up.

News from Kev

Now and then a coloured strip appears at the top of the app with news, such as a new feature or a short break for maintenance. Tap the link in it to see more, or tap ✕ to close it. Once closed, that message stays gone on that phone.

Your Home page

Home shows where you stand at a glance:

• Add Kev to your home screen: shown until Kev is on your home screen, or you hide it.
• Running now: if a journey or a timer is still going, it's at the top. Tap it to stop it.
• Money: what customers owe you, how much of that is overdue, your confirmed expenses this month and your mileage claim so far this tax year (from 6 April). Tap a box to see the detail.
• Jobs: the jobs you're working on. Tap one to see what it's cost and made so far.
• This month: your mileage and working time.

First things to set up

The first time you open Kev, he asks three quick questions. You can skip any of them, or tap Skip setup to go straight in.

1. Your business: your name, business name and trade. Your name and business name go on your invoices. You can also tell us how you heard about Kev, which helps us find more people like you. It's optional.
2. Your vehicle: the van, car, motorbike or bike you drive for work, so Kev uses the right HMRC mileage rate. Tap I don't drive for work if you don't.
3. What first?: pick what you want to do now (track a journey, snap a receipt, send an invoice or track your time) and Kev takes you there.

You can change any of it later in Settings. Before your first invoice, also add your address, bank details and payment terms in Settings > Invoices.

Forgot your password?

You don't need one: tap Email me a code on the sign-in page. To set or change a password, tap Use my password instead, then Forgot password?, and Kev emails you a link to set one.